Moving Checklist

Six to Eight Weeks Before Moving Day

  • Call to schedule to relocation date for all local moves. If moving long distance, call us to set a date to visually survey your home and prepare an estimate.
  • If your company is paying for your
 move, refer to their moving policy to
 determine the services the mover will
 be authorized to perform.
  • Do you want to do any of the packing — or will you have it done by
 our experienced packers? We will be happy to discuss packing
 services with you.
  • Show us everything that is going to be moved.

Any items you fail to disclose or that are added later to the shipment will increase the cost, even if you have been given a binding estimate.

Four to Six Weeks Before Moving Day

Places to Notify:

  • Notify the post office that you are moving.
  • Prepare a list of friends, relatives, business firms and others who
 should be notified of your move.  The following checklist will be helpful:


  • Electric
  • Pharmacy
  • Gas
  • Telephone
  • Cable/Satellite
  • Fuel (Oil/Propane)

Personal Accounts:

  • Dry Cleaner
  • Water
  • Lawn Service
  • Bank/Finance Companies
  • Health Club
  • Credit Card Companies
  • Laundry Service

Professional Services Publications:

  • Doctor(s)
  • Newspapers
  • Dentist
  • Magazines
  • Accountant
  • Newsletters
  • Lawyer
  • Professional Journals
  • Broker
  • Insurance Agency

Government Offices:

  • Licensing Office
  • Health Card Office
  • Revenue Canada
  • City/County Tax Assessor
  • Veterans Administration


  • Have a “garage sale” or use an online auction service to
 dispose of unwanted items.
  • Donate unwanted clothing or household goods to charitable
 organizations. Obtain receipts showing the items’
 approximate value for possible tax deductions.
  • Begin to use up supplies of canned goods, frozen foods and other
 household items. Buy only what will be used before moving.

Two to Three Weeks Before Moving Day

Working With us:

  • Notify us if you add or subtract items from your planned
 move, or if there are any changes in dates. Be sure to supply
 us with a destination address and phone numbers where
 you can be reached.
  • Confirm any extra stops required to pick up or deliver goods to a
 location other than the main pickup or delivery points.
  • If your car is being moved, be prepared to drive it to a suitable
 loading site. Also be prepared to pick up your car at a suitable
 destination location.

Preparing the Family:

  • Take the family for a farewell visit to some of the places that hold
 happy memories.
  • Have a going-away party for the children and their friends.
  • Have some fun for yourself…an open house or an informal
 dinner party or a barbecue. Keep it simple.
  • Make family travel plans. Reserve hotel rooms and airline
 tickets as needed.
  • If driving, have your car serviced for the trip (check tires,
 brakes and windshield wipers, fluids, belts, etc.)

Preparing Household Items:

  • Federal law requires that you dispose of flammables such as
 fireworks, cleaning fluids, matches, acids, chemistry sets, aerosol
 cans, ammunition, and poisons such as weed killer.
  • Drain fuel from your power mower and other machinery. Discard
 partly used cans of oil, paint, thinner, bleach, or any other
 substances that may be flammable or combustible or those
 stored in containers that may leak. Please read the complete
 list of non-allowables.
  • Discard propane tanks which are used for barbecue grills.
  • Set an appointment with a service technician to prepare your
 major appliances for shipment — or have us send someone
 out who is authorized to perform this service.
  • Set a date for having utilities disconnected. If possible, plan to
 keep utilities in service through moving day.
  • Have rugs and draperies cleaned. Leave both wrapped when
 they are returned from the cleaners.
  • Obtain a written appraisal of antique items to verify value. Avoid
 waxing or oiling wooden antiques (and fine wood furniture) before
 moving because some products might soften the wood, making it
 vulnerable to imprinting from furniture pads.
  • Do not clean your upholstered furniture before moving. Moisture
 could cause mold if furniture must be placed in storage.

One to Two Weeks Before Moving Day

Pets and Plants:

  • Decide what to do with house plants. Bowen Moving cannot safely
 move your plants because they may suffer from lack of water
 and light as well as probable temperature changes while in
 the van.


  • Give them to friends or relatives.
  • Donate them to a hospital or other organization.
  • Include them in a garage sale.
  • Take pets to the veterinarian. See that identification and
 rabies tags are securely attached to your pet’s collar.
  • Arrange for transportation of pets. Take them in the car or send via
 air. Consider boarding pets either at destination or at a kennel near
 your present home until you are settled in the new city. Ask us for
 a copy of our “Moving With Pets” booklet.

Other Important Details:

  • Collect all items that are being cleaned, stored or repaired
 (clothing,furs, shoes, watches, etc.).
  • Empty your locker at the club, bowling alley or gym.
  • Return library books and anything borrowed from friends or
 neighbors, and collect things you may have loaned.

Day Before Moving Day

Working With the Packers:

  • Point out to the packers any extra-fragile items needing special
 attention. Mark appropriately any items you do not want packed
 or moved, as well as cartons you will want first when the van
 arrives at destination.
  • If you are doing your own packing, make sure everything is ready
 to go before moving day. Upon arrival, the van operator will check
 to see if boxes have been properly packed. Collect things you definitely want packed together, such as
 children’s toys, and place in separate groups. Unplug all electronic appliances 24 hours in advance of a move,
 except plasma televisions, so that they will be at room
 temperature on moving day. This includes home computers,
 stereos, and audio/video equipment.

Last Minute Details:

  • Check closets, cabinets, and storage lockers for any articles
  • Be on hand when the service representative arrives to prepare your
 appliances for shipment. It is your responsibility at your expense, to see that all
 mechanical and electrical equipment is properly serviced for
 shipping prior to the arrival of the moving van. If you have failed to
 have an article serviced, the van operator may load and haul it but
 will mark the inventory sheet “Not Serviced.”

Moving Day Working With the Mover:

  • It is your responsibility to see that all of your goods are loaded, so
 remain on the premises until loading is complete.
  • After making a
 final tour of the house, check and sign the inventory. Get your
 copy from the van operator and keep it for your records.
  • Approve and sign the Bill of Lading/Freight Bill. It states the
 terms and conditions under which your goods are moved and is
 also your receipt for the shipment.
  • Be sure to complete and sign
 the declared valuation statement.
  • Complete and sign the High-Value Inventory form, whether or
 not items of extraordinary value are included in the shipment.
  • You
 also need to sign and date the “Extraordinary (Unusual) Value
 Article Declaration” box on the Bill of Lading, if applicable to your
  • Make sure the van operator has the exact destination address.
  • Be
 sure to let the van operator know how you can be reached,
 including phone numbers, pending the arrival of your household

Last-Minute Details:

  • Leave your phone connected throughout moving day. After the van
 leaves and you finish last-minute calls, be sure to pack the phone
 in one of your suitcases.

Take a Last Look Around:

  • Water shut off?
  • Furnace shut off?
  • Light switches turned off? All utilities arranged for disconnection?
  • Windows shut and locked?
  • Old house keys surrendered?
  • Have you left anything?

Delivery Day

Working With the Van Operator:

  • Be on hand to accept delivery. If you cannot be there personally,
 be sure you authorize an adult to be your representative to accept
 delivery and pay the charges for you.
  • On the day of delivery, the van operator will attempt to contact you
 by phone and/or will make an appearance at residence if he is
 unable to reach you. If you are unable to accept delivery of your
 shipment within the free waiting time (i.e., two hours) after
 notification of arrival at destination, you may request waiting time
 until delivery can be made.
  • Check your household goods as they are unloaded. If there is a
 change in the condition of the property from that noted on the
 inventory at the time of loading or if any items are missing, note
 discrepancies on the van operator’s copy of the inventory sheet.
 By signing the inventory sheet, you are acknowledging receipt of
 all items listed. Personally report any loss or damage to your
 salesperson or move coordinator.
  • When unloading, each piece of furniture will be placed as you
 direct, including the laying of rugs and setting up any beds
 disassembled at origin. However, appliances and/or fixtures will NOT be installed. At your request, and at an additional charge, your salesperson or move coordinator can arrange for this service. The mover is not obligated
 to rearrange your furniture.
  • Place a floor plan of your new home by the entrance, which the
 movers can use to determine where each piece of furniture
 should go.
  • Keep all documents pertaining to your move in a safe place. You
 will need them for verification of moving expenses when you file
 your federal income tax returns.
  • To prevent possible damage, television sets, other electronic
 equipment and major appliances should not be used for 24 hours
 after delivery, allowing them time to adjust to room temperature.

One Week After Move

Settling In:

  • Check with your new post office for any mail being held and ask
 for delivery to start.
  • Check requirements for auto registration and a
 driver’s license.
  • You may want to select an attorney to discuss laws that pertain to
 your destination city. Be sure to cover such matters as wills, transfers of property and investments, insurance regulations, inheritance laws, taxes, etc. Most laws affect a family as soon as residence in the new state and city is established.